CYMA Accounts Payable Module


CYMA Accounts Payable Benefits

  • Consolidated entry grids allow for quick, efficient information entry
  • Supports an unlimited number of vendors and contacts
  • Set up permanent vendors for tracking purposes or one time vendors for quick payments
  • Electronic Funds Transfer Support
  • Ability to print multiple, separate checks per vendor
  • Ability to e-mail invoices in HTML, RTF or PDF format
  • Automatically receives payroll tax liability invoices when used with the Payroll module
  • Full 1099 Processing with electronic file support
  • Attach documents, images, locations or any file to any Vendor file
  • "View Budgets" button to analyze actual amounts incurred vs. budget amount on line items for either an annual or year to date budget basis.
  • User Specific, Defined Entry Screens
  • Update Inventory Quantities

CYMA Accounts Payable Features

  • Multiple AP Accounts for GL Posting
  • Post invoices to GL in detail or summary
  • Setup Vendors on the fly during invoice entry
  • Popup notes
  • Custom Field designer - Unlimited user defined fields
  • Import from other applications via a CSV file
  • Unlimited Vendors
  • Unlimited Contacts
  • Vendor types to organize vendors
  • Maintain vendor history for purchases, payments and discounts
  • Allocate unlimited GL accounts by percentage or units
  • Ability to print multiple checks for one vendor
  • Attach documents, images, locations or any file to any Vendor file
  • Attach documents, images, locations or any file to specific invoices
  • F6 “Hotkey” in invoices screen shows a history of all or the past 5 invoices for the vendor
  • Audit trail for Accounts Payable invoices
  • Default expense accounts or allocation accounts
  • Quick and Detailed Vendor Entry
  • Quick and Detailed Invoice Entry
  • One-time invoices
  • Recurring invoices
  • Unlimited bank records to accommodate multiple bank accounts
  • Multiple selection criteria of invoices for payment by: invoice number, vendors, terms codes, discount dates, due dates, pay dates, vendor types, AP accounts
  • After-the-fact checks, manual checks
  • Void checks automatically opens invoice paid by that check and, creates appropriate GL entries when checks are posted to GL
  • Flexible 1099 processing with magnetic media support
  • Reprint checks
  • Track Sales Use Tax
  • Powerful invoice allocation among GL accounts
  • User defined terms codes
    • Move invoices to Job Number
    • Assign Invoices to Job Number
    • Add user defined fields at the invoice level
  • Full integration with Purchase Order System
  • Convenient Invoice, Payment and Order Activity tabs
  • Separate checks per invoice
  • Ability to email invoices in HTML, RTF, PDF formats
  • Post Invoices to AP upon Save
  • Option to Allocate Expenses to Grants, Projects, Jobs and Transaction Class Codes. 
  • Company Set-up defaults most common settings
  • Warning message alerts users during posting when inventory quantities on hand will go negative
  • EFT Proof Report
  • Enter Invoice screen provides Hotkey Shortcuts - Alt+F for Select for Payment, Alt+S for Save and Alt+P for Post.
  • Drill down to the original invoice during the select invoice process