CYMA Accounts Receivable Module

CYMA Accounts Receivable Benefits

  • Consolidated entry grids allow for quick, efficient information entry
  • Multiple credit hold treatments allow control over customers who sometimes pay late or not at all.
  • Multiple payment options: cash, check, credit card, transfer and adjustment
  • Attach documents, images, locations, or any file to any Customer file
  • View detailed payment history from one screen
  • Recurring Invoices can be automatically generated weekly, bi-weekly, semi-monthly, monthly, quarterly, semi-annually and annually
  • Alternate Pricing options: Assign an alternate pricing code to an invoice line item or to a customer
  • Update prices globally
  • Option of Detailed or Quick Entry of Payments
  • Ability to e-mail statements
  • User Specific Quick Payment Entry Screens for data entry flexibility
  • Full integration with other CYMA modules including the ability to update Inventory quantities

CYMA Accounts Receivable Features

  • Full Integration with General Ledger, Inventory, Sales Order and all CYMA Modules
  • Recurring Invoices may be automatically generated weekly, bi-weekly, semi-monthly, monthly, quarterly, semi-annually and annually
  • Volume Billing allows invoicing for a common charge to a select list of customers such as monthly dues or tuition.
  • Robust payment processing supports partial payments on a line item basis, overpaid amounts, miscellaneous payments, transfers between accounts, applications of unapplied payments, write-offs credits, and NSF checks all on one screen
  • Payment types: Cash, Check or Credit Card, transfer and adjustment
  • Single payment may be applied to multiple customer accounts and single payments may be applied to both customer and miscellaneous accounts
  • Miscellaneous Payments will accept negative entries to allow the ability to enter a counter charge to an expense account such as a credit card fee
  • Order and Invoice Activity drill down capability
  • Invoice Status Inquiry System
  • Automatically generate COGS entries
  • Credit Hold Treatments: Ignore, Warning Only, Hold With Override, Hold Always
  • 15 character customer ID
  • Discount percentages
  • Assign an alternate pricing code to an invoice line item
  • Assign an alternate pricing code to a customer
  • Unlimited number of tax id's and tax categories
  • Unit Price supports 4 decimal places
  • Powerful invoice entry support printed, manual, and email invoices
  • Quick or Detailed Invoice Entry
  • Quick or Detailed Payment Entry
  • Enter invoices and associated payments on one screen
  • Auto Apply Payments and Unapplied Payments
  • eMail Statements
  • Set customer specific pricing by date range
  • Global price updates
  • F6 “Hotkey” in invoices screen shows a history of all or the past 5 invoices for the vendor
  • Optional “Default Invoice Type” helps minimize data entry errors and decrease data entry time.
  • "Permissions" limit access for AR invoice entry, Sales Order Entry; ability to change default salesperson when entering an invoice or sales order
  • Updates Jobs when invoices and payments post (applicable if using CYMA Job Costing Module)
  • User defined fields for customer and invoice records
  • User defined bank accounts may be uniquely assigned to different method of payments (one bank for credit cards, another for cash, etc.)
  • Credit limit processing
  • Full support of on account and deposit payments
  • View payment history from Customer Activity screen
  • User defined invoice & statement formats
  • Reprint or email an invoice directly from the Enter Invoice screen
  • Update or change the unit price from the Copy Invoice Process
  • Added the Sales Account Code column to 5 invoice dialog boxes.  This code maps a specific sales GL account to a specific cogs GL account
  • Manual Invoices can be entered into the Accounts Receivable Quick Invoice Screen
  • When entering Quick Payments, the last bank used is set as default
  • Users can assign volume invoices to a Grant or Project
  • System can be configured so that invoices and payments can be edited after being printed.
  • Write-off functionality is enabled within Cash Basis companies
  • When posting an Invoice that "Updates IC Quantities" the program will use the "actual" shipping costs when debiting COGS and crediting inventory
  • Invoices can be emailed to multiple contacts at once
  • Accounts Receivable Invoices can update Inventory quantities on-hand.
  • Accounts Receivable Print Proof Listing by detail includes the Sales Order number