CYMA Alerts: Accounting Notification Software

Because business occurs in real time

Business occurs in real time and sometimes critical business intelligence arrives too late! CYMA Alerts is an integrated email based notification system that will remind internal and external parties on pre-set, user defined conditions.

CYMA Alerts is a great automation utility designed to send specific and detailed messages to users, employees, customers and vendors when defined events occur within the accounting data. The utility is designed to reduce time and labor therefore reducing costs.

View the CYMA Alerts Brochure (PDF)

CYMA Alerts includes five (5) pre-designed alerts:

General Ledger:
Over Budget Condition - This alert will be sent monthly to specified users, and will provide a list of each General Ledger account that has exceeded the set year-to-date budget.

Accounts Payable:
Invoices Due Today – This alert will be sent daily and will inform specific users which Accounts Payable invoices are due for payment that day.

Accounts Receivable:
30 Days Past Due - This alert is sent to customers who have an invoice that is 30 days past due. The alert includes invoice number, due date, and the outstanding line items on the invoice. This reminder will only be sent once to the customer on the 30th day past the due date.

Inventory:
Inventory Low Stock Notification - This report will run daily and will alert specific staff of low stock conditions. Items will appear on this email if the quantity available is equal or less than the minimum stock level defined on that product. To avoid repeats, only new items qualifying for these criteria will be on the notification.

Job Costing:
Budget To Date - This report runs weekly and shows a current snapshot of active jobs where costs are approaching 90 percent of the budget.

  • Standard alerts are preprogramed
  • Alerts can be modified or written specifically for specific business needs

Here are a few examples of additional alerts that can be created:

Internal Notifications:
  • Any date and time sensitive events
  • Warn when out of stock conditions occur
  • Notify employees when a new hire occurs
  • Employee Birthdays
  • Quote is 30 days past due
External Notifications
  • Email promotional expiration notices to customer list
  • Email past due statements to customers
  • Email copies of past due invoices to customers
  • Email sales confirmations to customers

Standard alerts are pre-programmed however, additional CYMA Alerts can be modified or written to unique company specifications. For more information on how CYMA Alerts can help business become more efficient, contact CYMA at 800-292-2962