CYMA Grant Tracking
CYMA Grant Tracking (GT) is an optional part of the CYMA Not-for-Profit Edition General Ledger system. When enabled, it provides users with the capability to define Grants, Grant Budgets, Funding Sources, Funding Source Types, Programs, Activities and Core Object Expenses.
Grant Tracking users can then determine where Grant related expenses are tracked. Grant Tracking can be enabled in the General Ledger, Accounts Payable, Payroll and Accounts Receivable modules within CYMA. When Grant Tracking is enabled within a module, all entry screens within that module are enhanced to add Grant Tracking fields to each data entry line. Because the Grant fields are separate and distinct from the GL account number used in any particular entry, the NFP organization has flexibility in coding the expense.
All Grant related information eventually ends up in the General Ledger, where it appears as separate fields in the GL Transaction File. Thus for each record in the GL Transaction file, the CYMA system contains:
- Date
- Document ID
- Description
- GL Account
- Amount
- Journal Identifier
- Grant Fields
- Grant Number
- Core Object Expense
- Program
- Activity
- Funding Source
This allows creation of powerful reports and spreadsheets to analyze Grant related expenses and revenue.
