CYMA Job/Project Cost Software Solution

CYMA Job/Project Cost Software Benefits

Eliminate spreadsheets and manual calculations!
Flexible invoicing through over 25 billing methods (Fixed Price, Time & Materials, Cost Plus etc.)
Give managers real time view of detailed job costs, outstanding PO commitments, invoices and payments to date
Improve job profitability when processing overhead allocation by job and/or by date range
Eliminate work duplication - easily copy jobs and/or prior estimate costs

CYMA Job/Project Cost Software Features

Multiple Bank Accounts
Encryption of Social Security numbers
Post in detail to GL
Post by transaction date or check date
Time Entry posts automatically from Payroll to Job Costing
Custom data fields
Job Mask & Job Mask Reporting - 10 character, 5 segment job numbers (Prime, Sub, Task, Change, Orders)
4 ways to budget each job
- Detail - By Cost Item and Period
- Summary
- Summary by Cost Type
- Summary by User Defined Cost Code
Cost Plus invoicing with Profit Percentage
Applied Overhead calculated automatically
User Defined Overhead Matrix
User Defined Cost Categories & Cost Codes
Transaction Classification Codes
Manage "retainage" with assignable retainage percentage
Default Cost Category
Copy Job functionality - copied existing Job creates new fully editable job.
Copy prior estimate costs or use the product's current unit costs
Optional "Do Not Exceed Contract Value" warning
System-calculated fields for Budget Totals, Profit Margin Amount and Profit Margin Percent at the bottom of Budget tab.
Populate Entry Grids with employees assigned to a job number
User defined columns on labor entry grids

Detailed Job Information

The CYMA^IV Job Costing system tracks a wealth of information for each job. Job information includes:

10 digit job number
30 character job description
Customer Number
Job Status (Open or Closed)
Contract Number
Sales Order Number
Job Type (User Defined)
Invoiced to Date
Costs to date
Payments to date
Contract Value
Budget to Date
Costs/Budget Percentage to date
Project Manager (User defined)
Billing Method (Fixed Price, Cost Plus, Time & Material, Estimate to Complete)
Cost Plus Markup Percentages for 6 cost categories
Start date and end date
User selectable, job specific Posting Information (costs are posted to WIP or COGS)
User Define WIP & COGS movements
Job Specific Pricing for products
Job specific GL accounts for each cost type
Unlimited Job Notes
Unlimited user defined custom fields per job
Retainage and Retainage Rate at Job Level
Secondary sort on activity report

Job Cost Categories

Costs are tracked by one of six job cost types:

Direct Labor
Direct Material
Other Direct Costs
Subcontractor
Other Costs
Overhead

Flexible General Ledger Integration

The job costing system is fully integrated with the CYMA General Ledger. The job costing module provides a very flexible way of assigning GL accounts for a job.

Default GL accounts at the Job Cost Configuration level:
- WIP Direct Material
- WIP Direct Labor
- WIP Other Direct Costs
- WIP Subcontractor
- WIP Other Costs
- WIP Overhead
- COGS Direct Material
- COGS Direct Labor
- COGS Other Direct Costs
- COGS Subcontractor
- COGS Other Costs
- COGS Overhead
GL accounts can be identical or unique per job cost type
Each job may have a unique set of GL accounts per job cost type
Post through to the GL upon save
GL entries are automatically created when costs are transferred between jobs and when WIP costs are moved to COGS
GL Journal Entries with a job number are automatically posted to the job
Post job cost entries to the GL in detail or in summary. Summary posting summarizes entry to each unique occurrence of GL account, job number and job cost type.
GL Journal Entries use cost codes

Full Integration with Other Modules

The Job Costing system is also fully integrated with Accounts Payable, Payroll, Accounts Receivable, General Ledger, Inventory Control, Sales Order and Purchase Order.

Assign job number to AP invoices, purchase orders, AR invoices and payroll entries.
AP invoices and payroll checks post automatically to the Job Costing module
When AP invoices and Payroll checks are unposted (or voided) entries are automatically removed from the job cost file
Automatic assignment of job cost type when entering AP invoices
User defined table of Skill levels contains billing rates for different types of labor
Job Cost billing process automatically creates AR invoice for billing purposes.
View all Purchase Orders associated with a given Job

Capture Other Job Charges

Not all items to billed on a job have their origin as a "job cost"; the system allows entering "job charges" that do not originate in an accounts payable, payroll or general ledger entry.

Create job specific billing rates for skill levels and products
Simple job charge data entry for product job charges and labor job charges
Job Charges may be transferred between jobs

Flexible Billing

The CYMA Job Costing System allows amazing flexibility in determining costs to bill and the format of customer invoices.

Easily select job charges to bill by cost type and date range
Each individual job charge may be marked-up/down as appropriate
Mark-ups and Mark-downs are tracked for statistical reporting
Costs are automatically adjusted by job specific percentage for "cost plus jobs"
Automatic AR Invoice Creation
Select from 4 different Job Cost Invoice formats or custom creation of invoices
AR Invoice posting writes back billing information to the job file

Powerful Processing

Use advanced features to control job cost data entry, invoicing and job management
Powerful job transfer feature allows for moving costs and charges between jobs. General Ledger entries, where appropriate, are automatically created
WIP to COGS feature allows for user selectable costs to be moved from WIP accounts to COGS accounts when revenue is recognized on a job
Close or Re-Open Jobs at any time - closed jobs may be billed, but no further entries are allowed
Move Jobs to history function allows for smaller job transaction files and faster overall performance

Powerful Reporting