CYMA Purchase Order Module
CYMA Purchase Order Benefits
- Helps prevent over budget conditions when used with General Ledger module
- Drop ship ready
- Historical prior purchase orders help track cost changes
- With Inventory helps prevent purchasing items after a given date
- Attach a file, image, location or any file to any Product
- Requisition approval process
- Use of Buyer IDs: Tie purchasing agent to a CYMA login, assign PO dollar limits, and set other permissions
- Print or email purchase orders
CYMA Purchase Order Features
- Supports system generated or manual Purchase Orders
- Full Integration with Accounts Payable
- Budget Control/Encumbrance feature warns/prevents PO's that result in over-budget conditions
- Send Purchase Orders to printer or email
- Optional use of Product ID's with vendor specific pricing
- Update product costs based on Purchase Order, AP Invoice, or both
- Multiple Bill-To's and Ship-To's
- Line Level Special Instructions
- Cross-References on the fly
- Purchase order level notes, special instructions, and user defined fields
- Importing an AP invoice automatically re-opens the purchase order
- Return to Vendor capability
- Drop Ship capability
- Requisition capability
- Purchase Order Status Inquiry
- Printed Sales Order Number on Purchase Order
- Purchase Order converts Unit of Measure on defaulted units/cost
- "Delivery Days" field - automatically gets added to the PO date to calculate the PO due/delivery date
- Prevent Purchase After Date on SM Product (requires Inventory Control)
- Purchasing Manager Security Level for Budget Overrides
- Audit report for Purchase Order changes
- Alert option to notify user when saving an AP Invoice mapped to a Purchase Order if an Invoice line's unit cost is greater than the PO line's unit cost.
- Attach a file, document or location to any product
- User can Reprint a Purchase Order directly from the Purchase Order Entry Screen
- F6 "Hotkey" feature can view previous purchases of a product
- Buyer IDs: Tie purchasing agent to a CYMA login; PO dollar limits; default order type per buyer; and permissions to change the buyer id in Enter Purchase Orders
- Close Purchase Order process for closing POs and Requisitions en mass by date and other filters
- Validate Buyer's dollar limit is not exceeded when printing PO
- Ability to string e-mail addresses
- Open Commitment By Fund Report (NFP Version)
- Assign funds to Purchase Order (NFP Version)
