Sick Pay and Sick Pay Accrual Set-Up
As the number of states adopting mandatory paid sick leave laws continues to increase, you may find the guide below helpful in determining the best set-up of CYMA Payroll Accrual and Accrual Pay features.
Please note the examples below do not necessarily illustrate the proper use in your state or organization. It is important for all CYMA users to thoroughly research applicable state laws as it relates to Accruals and Accrual Pay. Once you have determined all applicable regulations and have a clear idea on how you wish your CYMA system to work we can advise and assist in making changes to your system set-up.
Setting the “Calc Method” to “System Calculated” and further entering appropriate numbers in the “numerator” (Accrued Days Per Year) and the “denominator (Work Days Per Year) will have the desired result.
Important Note: The two fields truly do operate as a simple numerator and denominator – ignore the label of “Days Per Year”. Enter whatever values you wish so that when the two number are divided you get the rate you want, meaning you can enter “hours earned per hours worked” or “Days Earned Per Days Worked”. This means for example that the entries of 1 hour/30 hours is the same as 8.67 Days/260 Days – both equate to 0.03335.
Further note that you control which pay type hours are counted toward an hour worked. This is done by adjusting settings on the “Hourly Accruals Tab” in Maintain Wage Calculations (below). For example, if you pay for Jury Duty, you may not want Jury Duty hours to count toward accrual earned.
In the example above, the employee Start Date is 6/1/17 and Paid Sick Time is allowed after 9/1/17. Also note the ability to control the maximum amount of Sick Pay paid in any one year (see number 3, below).
Important Note: CYMA Version 17 will allow “automatic Rollover processing” on an employee specific date. In the designated pay period, the employee accrual balance will be reduced, if necessary, to comply with rollover settings, as below:
Call CYMA at 800-292-2962 if you need any assistance configuring your accrual system.