CYMA Version 16 Preview

CYMA Version 16, to be released in late October or early November, contains over 300 enhancements, technical corrections, report changes and new features across all system modules. 

Version 16 Preview Webinars Now Available through the Online Learning Center

Core Module Enhancements

General Ledger

New GL Manager Setting Controls Posting into “Closed” GL Periods
A new GL Configuration option adds the ability to prevent posting batches into/before a specified month in an Open Year. Historically CYMA has prevented posting only into closed years - while batches could be posted into any month in an open year. In Version 16, one or more users can be designated as a “GL Manager”. This “GL Manager” can set a cut-off month in an open year, for example, “prevent posting GL batches dated July or earlier”. Batches that originate in other modules (PR, AP, AR) that are dated prior to the cut-off will not automatically post within the GL and will be extremely visible to the person in charge of the GL. The “GL Manager” can then Unpost these entries and decide whether to post them in the previously “closed” month or post them in a subsequent month.

  • Created optional ability to see Account Number along with Description on GL Financials
  • The GL Manager is now allowed to change the Year and Period on a "System" batch that has been unposted
  • Added GL Account Last Entry Date (Date Order) report
  • Added GL Account Last Entry Date (Account Order) report


System Manager

New Security System
Version 16 allows System Administrators the option to implement a new, modern, and secure system for protecting access to the CYMA system. Unlike previous versions of CYMA where passwords were not required, Version 16 offers a configuration setting to require passwords.

If enabled, passwords must meet modern, strong password conventions (minimum length of 8 chars, 1 uppercase letter, 1 lowercase letter, 1 number & 1 special character). Users will be required to change the admin entered password upon CYMA login. More details here.

  • Added Trans Class Codes to the Client and ESS


Accounts Payable

  • AP now offers CCD, PPD, or CTX record types for electronic file transfers (EFT)
  • Added an AP Invoice Register of invoices moved to history
  • Added Purchases by Date Range (Current with Drilldown) report
  • Added Top 20 Vendors (by Current Payments) report
  • Added Vendor Last Activity (Vendor Order) report
  • Added Vendor Last Activity (Date Order) report
  • Added more filters to the AP Invoice Status Inquiry
  • Added a count of the number of forms processed to the 1099 proof report


Accounts Receivable

  • An option was added to retain the entered invoice date when generating / printing invoices
  • Added more filters to the AR Invoice Status Inquiry
  • Added a total to the Quantity column in Enter Invoices, One-Time Invoices, Enter Recurring Invoices, and Enter Volume Billing Invoices
  • Added a filter to the Customer Listing to show who is on credit hold
  • Added new Invoice Register (History) report


Payroll / General Ledger / Grant-Project Tracking

Payroll Cost Allocation by Grant (NFP) or Project (FMS) - Non-profit customers receiving Grant revenue or Commercial customers tracking project costs who wanted to fully allocate Payroll costs (earnings, taxes, benefits, company contributions) to Grants or Projects were required to embed the Grant/Project number in the GL Account Number structure - resulting in a very large number of GL accounts. No longer! In Version 16, NFP customers using Grants and FMS customers using Projects can configure the Payroll system to allocate select payroll features by Grant/Project.


This results in multiple General Ledger entries to the same GL Account (Social Security Company Expense, for example) coded with different Grant/Project numbers. These numbers flow back into the Grant reporting system inside the CYMA GL. Additionally, CYMA has added a new file that accumulates Project/Grant Information by period so that actual amounts from posted, unposted, and reposted JE Batches can be captured in this file instead of reading thru all the GL transactions. This will greatly improve the speed when running Project/Grant Budget to Actual reports.


Purchase Order

New Purchase Order Email Approval
CYMA Purchase Order users will have the ability to specify that the system automatically send an email to designated Approval Managers whenever a Purchase Order is created that exceeds the buyer’s defined dollar limit or anytime the buyer creates a new Requisition/PO record.

  • Added a PO form that includes the prime bin location from the warehouse for more accurate put-aways
  • Updated the Buyers Listing with new Approval Manager e-mail columns
  • Added a new Open Commitment Listing (By PO Number) report


Other Payroll (not previously mentioned in Payroll Preview 1 or Payroll Preview 2)

  • Added a new "Yearly" maximum hours cap to Accrual features. All customers can use this feature, but it is highly valuable for California and Massachusetts employers
  • Users will be able to view accrual balances on check stubs in the new year even if no transactions exist in the new year
  • Added a new Client Trans Class Code structure to various Payroll entry screens along with options for viewing access in ESS and Payroll
  • All date fields enabled on the Employment Information page are now included in the Copy Feature function
  • The system now allows users to close the current pay period without losing time already entered for the new pay period
  • Added ability to print the employer portion of a feature on custom check stubs
  • Added Company Name and Address to check stubs including MICR for California and Oregon
  • Added several new Payroll reports including Employee Pay History, Payroll Proof (Historical Detail), Schedule R 940/941, and a Client Trans Classes Listing


General Import

CYMA added or enhanced 20+ new imports to the General Import functionality in Version 16. These new imports range across most CYMA modules, but highlights include import for Employee Benefit Enrollment and LIT (Local Income Tax).

Inventory Control

  • The system now allows searching the Enter Physical Count Adjustments grid and the IC Enter Receipts Grid by a Product ID or Barcode scanner
  • Added a Barcode Listing to both Inventory Control and Sales Order
  • Created a new Barcode Listing report
  • Corrected issue with multi-user record locking issues


Sales Order

  • Added new filters to the Sales Order Status Inquiry
  • Added a Quote Expiration Date to the Order Status Inquiry proof
  • Added date and time printed to pick ticket and packing list
  • Sales Order now allows searching the Process Shipment grid by a Product ID or Barcode
  • Created a new Barcode Listing report

Next Version 16 Preview Email: Human Resources and Employee Self-Service (October 21)

Please expect more CYMA Version 16 announcements in the coming weeks. An archive of Version 16 enhancements and corrections can be reviewed at If you have any questions or comments, contact your CYMA Reseller or CYMA at 800-292-2962.

Thank you for your continued business. If you have any questions regarding CYMA Version 16 or any other issue, contact your CYMA Reseller or CYMA at 800-292-2962.